This article gives general information about the United States. Open meetings rules differ by state and locality, so check the rules that apply to you.
Many local governments stream their meetings, post videos, and publish minutes and documents online. That makes it easier than ever to keep up with decisions, even if your schedule does not allow you to attend.
What you might find online
- Live streams of meetings through the local government’s website or video platforms.
- Video archives where you can watch past sessions.
- Agenda packets with background documents.
- Minutes that summarise decisions.
- Searchable records of ordinances, resolutions, and votes.
Tips for following along
Open the agenda packet before you watch, so you can follow the details. If the video platform allows timestamps or chapters, jump straight to the item that interests you. Many people skim the video for the section they need and then read the minutes to confirm the outcome.
Understanding minutes
Minutes are the official record of a meeting. They usually list who attended, the motions made, and the votes taken, but they are often short and may not capture the discussion. For the full conversation, watch the recording.
If you cannot find what you need
- Search the clerk’s page for an archive or records section.
- Call or email the clerk and ask where recordings are kept.
- Make a public records request for recordings or documents that are not posted.
- Check whether the body retains recordings for a limited period.
Accessibility
Good meeting portals offer captions, plain-language summaries, and ways for residents without internet access to take part. If you notice a gap, tell the clerk. Feedback often leads to improvements.
Staying engaged
Online access makes it easier to comment, too. Many bodies accept written comments by email or web form, and some allow remote speaking.
A little time online each month can give you a surprisingly good picture of what your local government is doing.
